how to unify two email accounts in outlook 2016

How to Unify Two Email Accounts in Outlook 2016

Are you tired of juggling multiple email accounts in Outlook 2016? Do you find yourself constantly switching between accounts, only to forget which one you're working on or what emails are pending? If so, it's time to unify your two email accounts under one roof. In this article, we'll explore the steps to merge your two email accounts and streamline your email management in Outlook 2016.

Step 1: Set Up Your Accounts

Before we dive into the process of unifying your accounts, make sure you have both email accounts set up in Outlook 2016. Go to File > Add Account, and follow the prompts to add each account. Once both accounts are added, you'll see two separate profiles in your Outlook inbox.

Step 2: Create a New Folder Structure

To keep your emails organized, create a new folder structure that will serve as a hub for all your email activity. Go to the 'Folder' tab and create a new folder called 'Unified Inbox.' This folder will contain all your emails from both accounts.

Step 3: Set Up Rules

Now it's time to set up rules to automatically sort and move emails from each account into your Unified Inbox folder. To do this, go to the 'Home' tab, click on the 'Rules' button, and follow these steps:

1. Click on 'New Rule'

2. Choose 'Start from a blank rule'

3. Select 'Check messages when they arrive'

4. Set up the condition for each account (e.g., 'From 'Account 1''s email address')

5. Set up the action to move the email to your Unified Inbox folder

Step 4: Merge Your Inboxes

Now that you have set up the rules, it's time to merge your inboxes. Go to the 'Unified Inbox' folder and select all emails from both accounts by pressing Ctrl+A. Right-click on the selected emails and choose 'Mark as Read.' This will ensure that all emails are marked as read and easily accessible.

Step 5: Set Up Your Email Client

Finally, it's time to set up your email client to use your Unified Inbox folder as its main inbox. Go to File > Options > Mail and select the 'Unified Inbox' folder as your default inbox.

By following these steps, you'll be able to unify your two email accounts in Outlook 2016 and enjoy a more streamlined email management experience. Remember to regularly clean up your inbox and keep it organized by processing all emails quickly and efficiently.

How to unify two email accounts in outlook 2016